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Add classes: grades, sizes, days, times, fees and rooms

Written By Joshua Barnett

Last updated 8 days ago

This article helps you add classes (or rooms) to a semester, with their teacher, schedule, size and fees.

Before you start

  • You have a semester (or session) created.
  • Rooms and the schedule checker need Sprout or higher. Monthly tuition needs Grow or higher.

Steps

  1. Go to Semesters, select the semester, and click New class. (Or open the semester's class list and click Add class.)
  2. Enter the Class Name and pick a Subject / Category.
  3. Choose the teacher (or caregiver). Search your teachers and families, type a name only, or enter a name and email to invite them.
  4. Pick the Day of Week (Monday to Friday; pick more than one if it meets more often), then Start Time and End Time.
  5. Pick a Room, or click + Add a room. This is optional.
  6. Set Maximum Enrollment (the seat limit).
  7. Under Fee Structure, choose One-time fee and enter the class fee, or Monthly (Grow and up) and enter the Amount per month.
  8. Pick each Grade Level(s) the class is open to, from Infants and Ones through 12th.
  9. Add a Class Description and a Supply Fee if you have one.
  10. Click Save class, or Save & Add Another.

For Monthly, also choose Billing starts (When semester starts, When family enrolls or Custom date) and Billing ends. Tick Prorate first charge if a family enrolls mid-cycle if you want a partial first month.

What happens next

On Sprout and up, LearningSense checks the schedule when you save. If two classes share a room, or one teacher is in two places at once, you see Check the schedule before saving. Click Change it to fix it, or Save anyway. It warns but never blocks.

Families can only enroll a child in a class that includes the child's grade. Once registration opens, they can enroll until the class is full, then join the waitlist.

Common problems

  • Monthly shows a lock? Monthly tuition needs the Grow plan.
  • No Saturday or Sunday? Classes can meet Monday to Friday only.
  • Want to set up rooms first? Go to Settings → Classes & grading (or Rooms if grades are off) and use Add a room.
  • Create a semester, session or term
  • Open registration: waitlists, pay to enroll and waves
  • Monthly tuition and reviewing invoices before they go out

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